The wedding planner app you plan together with

1. What a good wedding planner app must do

There are three tiers of wedding planning tools — and only the third actually helps:

1. Tier 1: Generic tools (Excel, Notion, Trello). Works for simplest tasks, but: no seating chart, no RSVP logic, no partner sync, no mobile comfort.
2. Tier 2: Wedding portals (Zola, The Knot, WedSites). Include tools, but primarily advertising platforms — you\'re funneled to vendor recommendations, your data fuels their ad business.
3. Tier 3: Specialized, ad-free planning apps. All tools in one place, your data is yours, no external promo. WeddingFlow is this category.

Minimum requirements a serious app must meet:

• Budget tracker with real categories and deposit tracking
• Guest list with RSVP status, allergy tags, table assignment
• Seating chart linked to guest list (no duplicate entry)
• Checklist with time structure (12+ months out → wedding day)
• Partner access for joint planning without conflicts
• Mobile usability (not "also runs on phone", actually good)
• Data export (your data is yours)
• Clear pricing, no subscription model for a one-time event

2. WeddingFlow at a glance

WeddingFlow is a beautiful, focused wedding planner app for couples. Designed in Switzerland, built for English, German, French, Italian, Spanish, and Portuguese weddings. No advertising, no vendor referrals, no subscriptions.

What you get

• Dashboard: Countdown to wedding day, status overview of budget, guests, and checklist.
• Budget tracker: 12 standard categories plus custom-creatable. Planned vs. actual per line item. Deposit tracking.
• Guest list: People with tags (A/B/C list, family, friends), RSVP status, allergies, plus-ones, lodging needs.
• Day-of timeline: Hour-by-hour schedule, exportable as PDF for vendor briefing.
• Seating chart: Drag-and-drop for round and rectangular tables, RSVP sync, print layout.
• Checklist: Pre-filled standard checklist by time periods, custom tasks addable.
• Gift registry: Wish list or cash gifts tracking.
• Design customization: 8 color themes, 8 fonts, 8 patterns, 8 backgrounds.
• Data export: JSON backup, CSV per module, PDF for seating + timeline.

3. WeddingFlow vs. Excel vs. other tools

Honest comparison of the three most common paths:

When Excel is enough: Very small wedding (under 30 guests), courthouse + restaurant, no complexity. If you\'re already an Excel pro and only want to track budget.

When a portal makes sense: If you\'re still searching for all vendors and want to use recommendation platforms. Portals like Zola have solid vendor directories.

When WeddingFlow is the right tool: If you want privacy, no advertising, plan together with your partner, and need a mobile workflow.

4. Key features in detail

Budget tracker

12 pre-built categories (venue, catering, photography, attire, rings, etc.) plus custom categories. Per line item: planned vs. actual, deposit paid vs. outstanding, notes field. Live dashboard overview of remaining budget.

Guest list with RSVP

People with first name, last name, tags (family/friends, bride/groom side, A/B/C list), allergy notes, lodging needs, plus-one mapping. RSVP status (invited, attending, declined) automatically calculated into catering needs and seating chart.

Seating chart generator

Drag-and-drop for round and rectangular tables, table size selectable from 6 to 16 seats. Guests move from your list onto tables — no duplicate entry. Print layout as PDF export for catering and day-of briefing.

Checklist with time structure

Pre-filled with standard tasks sorted by 12+ months out, 9–12, 6–9, 3–6, 1–3 months, and wedding day. Custom tasks anytime. Checkbox system with completion date.

Partner synchronization

Invite your partner by email, both work on the same data state. Changes are immediately visible to the other. Wedding party members can also get access with restricted permissions (e.g., read-only guest list, no budget access).

5. Security, privacy, Swiss Made

Your guest list is a very personal data collection — names, email addresses, sometimes physical addresses, allergies, family relationships. That\'s not something you want to share with an advertising platform.

What WeddingFlow guarantees

• Swiss Made: Developed in Switzerland, hosted in EU data centers with Swiss privacy standards.
• GDPR-compliant: Full compliance with EU General Data Protection Regulation. You can export or delete all your data anytime.
• SSL encryption: Data transmitted encrypted (HTTPS everywhere).
• No advertising, no tracking cookies: We don\'t sell data to third parties, we don\'t show vendor ads, we don\'t track behavior beyond what\'s technically necessary.
• Data export anytime: JSON backup, CSV per module, PDF for seating/timeline. Your data is yours.
• Account deletion: One click, all data gone. No "we retain for 30 days for legal reasons", instantly deleted.

6. Price and what\'s included

Why not subscription? A wedding is a one-time event. A subscription model would be more lucrative for us, but unfair for you. Pay once, use throughout the planning phase + 12 months for photo management afterwards, that\'s it.